Inserting AutoText
You can insert an AutoText entry in three ways -- by using the AutoText button, the AutoText command, or the keyboard. If you want to insert the AutoText entry quickly with its original formatting, use the AutoText button or the keyboard. If you don't remember the name of the AutoText entry, or if you want to preview its contents or insert it as plain text, use the AutoText command.
To insert an AutoText entry
1. Position the insertion point where you want to insert the AutoText entry.
2. From the Edit menu, choose AutoText.
3. In the Name box, type or select an AutoText name.
4. Do one of the following:
To insert the AutoText entry with its original formatting, select the Formatted Text option button.
To insert the AutoText entry without any formatting, select the Plain Text option button. The text of the AutoText entry is inserted with the formatting of the text that precedes the insertion point.
5. Choose the Insert button.
Using the AutoText button or the keyboard Position the insertion point where you want to insert the AutoText entry with its original formatting. Make sure that the insertion point is either at the beginning of a line or surrounded by spaces and then type the name of the AutoText entry. On the Standard toolbar, click the AutoText button.
If you want to use the keyboard to insert an AutoText entry, press F3 or ALT+CTRL+V.
You can also type just enough letters to uniquely identify the name of an AutoText entry before inserting it. For example, if there are entries named "number" and "name," you can type nu and then click the AutoText button to insert the "number" AutoText entry.
Note
If you use a specific AutoText entry frequently, you might want to assign it to a toolbar button, menu, or shortcut key. For more information, see Help, Customize command.